Picture a world where compliance-related administrative tasks don’t overwhelm your HR team. Imagine effortless collaboration across various service centers, even as your organization grows. See yourself staying ahead in industries with complex compliance demands, quickly adapting to changing regulations. Making remote work, online training, and smooth data collection a reality is no longer challenging.  

VComply steps forward as your reliable companion for healthcare HR compliance activity management in this landscape of possibilities. It bridges gaps between departments, simplifies automation, effortlessly embraces regulatory changes, and takes document management to new heights.  

When is the right time to adopt compliance software for Healthcare HR leaders?   

Companies can use compliance software at any point in their journey. 

However, many organizations turn to HR compliance solutions when encountering problems or financial penalties for non-compliance.   

With digital platforms and intelligent technologies, compliance experts are adopting tools like ComplianceOps sooner.  

Here are some signs within your organization to consider when determining the right time to use HR compliance software.  

Growing workforce   

The organization is expanding and hiring more employees. As a result, your HR team is spending excessive time on administrative tasks related to compliance.   

Expansion of service locations  

The organization is expanding and providing services across multiple locations. You are facing challenges collaborating across service centers.  

Increasing complexity   

If your industry is highly regulated or your organization has intricate compliance requirements.   

Frequent regulatory changes   

The healthcare industry experiences frequent changes in regulations or laws. And you struggle to stay current and ensure your HR practices align with the latest requirements.   

Employee work and training   

The organization has dedicated programs for employee training or transitioned to remote work or offers online training. And you have to collect compliance data and information for everything.   

Centralized documentation   

Your team is responsible for storing all relevant compliance documents but lacks centralization, making accessing and managing necessary information difficult.   

Audit preparedness   

If you’re concerned about HR audits, organizing and providing easy access to the necessary documentation and connecting internal and external auditors.  

Tracking and reporting   

You must create instant data and reports about employee onboarding, training, and following rules. But you might find it hard because making these reports consumes much time and effort.  

How can VComply help you with managing employee onboarding and training program compliance?

Eliminating departmental silo   

As the HR leader in a healthcare organization, you must stay in touch with employees and team members across departments and locations. Manage compliance responsibilities in sync and bring transparency through accessible communication and collaboration.   

VComply helps you bring your team and stakeholders on the platform through easy onboarding. You can create custom workgroups and user roles based on the organization hierarchy for better information access control.   

VComply can bring collaboration across the organization’s HR activities irrespective of departments or locations.   

Onboard your HR team on VComply and experience healthcare compliance excellence.

Automation of compliance activities   

Healthcare HR officials conduct a lot of compliance activities.  

These include assigning tasks to HR team members, monitoring their progress, and completing tasks correctly. This involves keeping track of deadlines and notifying team members to ensure everything goes smoothly according to the plan.   

You are likely already exhausted if you use spreadsheets, emails, physical meetings, and telephonic calls.   

CompliaceOps software can automate all these tasks for you. You can create compliance tasks, set deadlines, and assign these to respective teammates with a few clicks.   

Based on the task deadlines, the assignee gets automated notifications and alerts. You can create tasks and take such actions for individual assignees or in bulk.   

When an assignee completes a task, you receive notifications confirming its completion. You also get to know the task due diligence score for better insights.  

Create an HR administrative task with ComplianceOps today!

Implement regulatory changes efficiently  

Knowing the regulatory requirements and creating a custom compliance framework is one of HR compliance officials’ most crucial tasks.  

Customizing the regulatory framework, tracking regular updates, and implementing changes often become challenging.  

You can leverage the framework template library to create a custom compliance framework for your HR team and organization. You can do it for each HR-related law and regulations like FLSA, OSHA, ADA, FMLA, etc. 

 

Get complete flexibility and create internal control frameworks within minutes.  

You can link and align compliance activities with respective frameworks.  

Edit and update all frameworks as and when needed without impacting assigned responsibilities.

Collect and manage documents seamlessly   

Documents are the backbone of any HR-related activities. Employee onboarding forms, background check documents, or training reports. You need to collect, review, and securely store these.   

If you store compliance documents in paper files locked away, the chances of losing information and having limited access increase significantly. If you are doing the same, then it is high time you leverage the cloud storage provided on the VComply platform.   

You can create digital copies of all documents. Upload them with respective tasks, send documents for reviews digitally, and download them anytime. Keep the documents in an encrypted format. Control who can access which document by creating role-based access controls.   

Book a demo to learn more about VComply’s document management capabilities.

Increase policy adaptation across the organization   

As the HR official, you are responsible for creating policy documents, sharing them with all new employees, and providing training. This helps prevent new employees from engaging in actions that could damage the organization’s reputation.  

With the help of the Policy portal, you can create and manage the policy database for your organization. The policy portal lets you share all policies with employees via email or digital links. This ensures holistic policy communication across the organization.   

Create a policy portal for employee onboarding now!

Conduct HR assessments and surveys with ease   

In healthcare organizations, the HR department conducts various assessments and surveys.  

The HR team conducts regular review assessments, such as Staff Health Assessments, Employee Engagement Surveys, and Organizational Culture Assessments.  

Additionally, they are responsible for ethics & compliance surveys, employee onboarding and training assessments, and other tasks. 

You can create custom assessments and survey forms for all necessary HR activities and regulatory needs. 

Float assessments across employees through shareable links. The platform records the responses and generates insight reports for you to review the training outcome.  

You can collaborate with other stakeholders to review the training assessments and generate custom reports for internal compliance or regulatory requirements.   

Createyour first employee training assessment now!

Be ready for HR compliance audits in days and not in months   

Healthcare HR teams contribute to various audits like OSHA audits, Form 5500 audits, HR process audits, and many others.  

Planning and executing these audits often experience delays or consume excessive time. The reason could be a lack of activity tracking, evidence trail management, or collaboration.   

If your HR team takes months to prepare for and conduct the audits separately, it’s time to consider partnering with VComply.  

The AuidtOps platform enables you to create audit plans in minutes. It helps collect evidence centrally and collaborate seamlessly with internal or external audit teams.   

Plan your next Healthcare HR Audit with VComply.

Manage HR Annual Reporting efficiently   

You must manage annual audit and compliance reports such as OSHA annual reporting, ERISA annual reporting, ADA audit reporting, Service center audit reports, and many others. Creating custom reports for internal and external stakeholders is also crucial for you.  

If getting the necessary information on time or traveling to collect reports is hard for you, VComply is the platform that can help make the process easier. 

The platform facilitates collaborations across all departments and teammates. Your team can create custom compliance reports. Upload and share reports within a few minutes. You can access them right from your desk or mobile at any time.  

Book a demoto learn more about VComply’s reporting capabilities.

Conclusion  

As the HR leader, your priority is to improve employee experience, increase employee retention, and enhance company culture. Let administrative compliance tasks no longer hinder you and your team from reaching your utmost potential. Let VComply be your reliable partner for simplifying employee onboarding and training program compliance management.