Streamlining Higher Education Policy Training Assessment

Strong policies are essential for operational excellence in any organization, including higher education institutes. A robust policy management process is indispensable. 

Effective policies depend on the understanding of employees, students, and relevant stakeholders. Regular policy training and assessments ensure compliance readiness across the system. 

The end-to-end policy assessment process requires complete involvement from policy officers and expects them to complete it efficiently. Manual policy training assessments conducted through physical meetings, documents, and management across departments and locations are time-consuming and unstructured. 

Challenges

Being the policy officer in a higher education institute, some of the biggest challenges faced by you are: 

• Time-consuming paper-based policy assessments and communication. 
• Lack of centralized and traceable processes.
• Tedious response collection, email searching, and manual report creation. 

Solution

Below are the key features of VComply that simplify and streamline the policy training process for higher education institutes: 

Steps to follow

Follow the below steps to streamline policy training assessment for your higher education institute.

Step 1: Create policy assessment centrally

The first step to streamline policy training assessment is creating an assessment. Gone are the days when you used to create assessment documents and manage them through spreadsheets and emails. 

With the VComply Assessment module, you can create custom policy training assessments, add training and assessment details instructions, and attach relevant documents, all in a digital setup. 

All training assessments can be categorized and accessed from a central space called the ‘Assessment Library’. This eliminates the piling up of physical documents, which are time-consuming to distribute, collect, and manage. 

Step 2: Link assessment with a Policy

After creating an assessment, it is time to link it with the policy. This facilitates an easy understanding of which assessment is for which policy or vice versa. 

You can simply go to the policy workroom in the policy register and link the assessment with just a few clicks. Once the assessment is linked with the policy, you can view all the assessment details from the policy workroom itself and do not have to surf around the platform. 

Step 3: Facilitate assessment distribution digitally

Once you create an assessment and link it to the policy, it’s time to distribute it to relevant stakeholders. The traditional way of distributing assessment sheets through physical meetings or separate emails causes process delays and lacks accountability from the assessment takers. 

VComply lets you automate the assessment distribution process and enables you to track the response process in real-time. 

To distribute the assessment, create a task for stakeholders and link the assessment to the task, then select stakeholders who need to complete the assessment. You can mention the details of the task to ensure stakeholders understand the purpose and process of taking the assessment. 

Once you create the task, all relevant stakeholders get notified, and regular reminders are set for them until they complete the assessment.

Step 4: Collect responses and generate insights

The last step of a successful policy training assessment is gathering responses, analyzing responses, and generating insights. 

The Responsibility workroom is the central space where you can collect and view all responses for the linked assessment. 

Registered responses are automatically converted into insightful graphs and metrics on the ‘Response Summary’ page. This simplifies the assessment scoring and compliance testing process and enhances the visibility of the entire policy training assessment process.