One of the Largest U.S. Electric Cooperatives Transforms Compliance with VComply
VComply empowers a major electric utility to streamline compliance, scale risk management, and drive accountability across thousands of square miles.
About Organization
This electric cooperative is among the largest in the U.S., serving over 300,000 customers across more than 8,000 square miles. With a mission to deliver reliable power and service to rural communities, it operates a complex network of substations, facilities, and teams while navigating a demanding regulatory environment that spans NERC, OSHA, SPCC, EEOC, PCI DSS, and more.
The Challenge
Before adopting VComply, the cooperative struggled with fragmented compliance management. Tasks were scattered across spreadsheets, email chains, and siloed platforms like SharePoint. There was no central dashboard, limited accountability, and a growing risk of oversight in license renewals, environmental filings, and audit preparedness.
The team managed hundreds of regulatory requirements across SPCC, NERC, OSHA, FERC, and state mandates — but without task owners, audit trails, or real-time escalation, compliance was reactive and inconsistent. Keeping policies updated and acknowledged by a geographically dispersed workforce added to the challenge.
The Outcome
VComply became the single source of truth for compliance execution. Regulations were broken down into actionable controls with clear owners, deadlines, and automated escalations. Teams could now log inspections, incidents, and preventive tasks across multiple substations with complete traceability.
Through centralized dashboards, leadership gained instant visibility into compliance progress, overdue items, and risk heat maps. License and permit renewals were systemized, eliminating last-minute scrambles. Policies could be distributed, acknowledged, and tracked digitally, improving frontline engagement and accountability.
The Risk Register allowed executive teams to monitor infrastructure and environmental risks in real-time, with mitigation plans tied to task workflows and reporting ready for board reviews. As a result, audit cycles shortened, and compliance maturity improved significantly.
Before VComply
Manual tracking slowed progress because teams spent valuable time chasing updates. It increases risk and pulls attention away from higher-value work.
Each location tracked compliance manually, often relying on spreadsheets with limited documentation or consistency.
Policies were stored in shared drives with no clear version control, acknowledgment tracking, audit trail, or centralized oversight.
Compliance incidents were logged manually, with unclear ownership, inconsistent follow-up, and no standardized resolution process or reporting structure.
After VComply
VComply gives compliance teams control over every obligation, making regulatory management predictable and audit-ready with automated workflows.
Every site logs and monitors compliance tasks with documented evidence in a centralized system, reducing oversight gaps.
Teams create, approve, and assign policies in one platform, with full visibility into acknowledgments & version history.
Incidents are logged, assigned, and tracked through resolution with automated workflows and accountability at every step.
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