Manage and track multiple compliance, risk, and governance operations
Gain control and efficiency with our comprehensive dashboard
Effortlessly centralize document and file management securely
Organize and streamline activities with automated scheduling calendar
Empower compliance with timely notifications, alerts, & deadline tracking
Ensure timely response, accountability, and risk mitigation through escalations
Gain compliance control, mitigate risks, & save time with framework library
Streamline assessments. enhance collaboration, ensure compliance.
Strengthen accountability, compliance, and transparency with audit logs
See our platform in action for free. No credit card required!
Integrate VComply with your everyday tools, and manage compliance and risk better
Manage multiple frameworks, implement controls, and protect your brand
Goin 360-degree visibility with intuitive compliance dashboard
Stay informed and proactive w ith notifications & alerts
Simplify file and document management with ease
Automate compliance workflows for seamless efficiency
Streamline compliance with customizable framework library
Enable collaboration across locations, departments, and teams
Centralize compliance work for streamlined efficiency
Goin actionable insights with robust reporting feature
Automate risk processes, assess risks, align risk and compliance
Identify and track risks using the centralized risk register
Enable collaboration across stakeholders for better resolution
Streamline risk assessment with process automation
Enhance risk visibility with intuitive and centralized dashboard
Establish connection across teams, departments, and locations
Elevate risk awareness through proactive notifications
Manage files & evidence centrally for efficient control
Enhance decision-making with actionable risk insights
Develop, review, approve, distribute, and track every policy with confidence
Efficient policy distribution through central repository
Streamline policy drafting and lifecycle management for simplicity
Simplify compliance with comprehensive policy templates
Simplify policy management with efficient version control
Accelerate policy approvals with automated processes
Collaborate seamlessly with cross-functional teams
Effortlessly measure policy training effectiveness with assessments
Manage policy life cycle with automated reminders and notifications
Streamline audit planning, fieldwork, and reporting using a unified platform
Maintain transparency and accountability with audit trails
Organize and streamline audit with automated scheduling and calendar
Centralize audit files for streamlined evidence collection and management
Stay informed with proactive audit activity notifications & alerts
Streamline audit assessments for comprehensive compliance
Bring audit plans, activities into the single space for complete control
Simplify audits with automated workflow efficiency
Gain 360-degree visibility with intuitive Audit dashboards
Empowering success through streamlined compliance, risk, and governance solutions
Empower your business with simplified regulatory compliance solutions
Empower your enterprise by elevating risk management practices
Transform GRC operations for optimized efficiency and effectiveness
Mitigate risks with seamless third-party risk management
Check out how VComply helps utilities comply with NERC’s reliability standards.
Empower your business with pre-built customizable regulatory and control frameworks
Achieve quality success through ISO 9001 Framework
Deliver compliance excellence with the power of SOX framework
Simplify your security approach with ISO 27001 framework
Navigate cybersecurity excellence with NIST framework compliance
Promote data security through compliance with PCI DSS framework
Unlock trust and security with SOC 2 framework for compliance
See the extensive compliance framework library of over 20+ supported framework
Achieve compliance for your electric utilities with these NERC-approved reliability standards
Empower your industry with unmatched effectiveness and efficiency
Help Financial Services power GRC processes
A smart GRC software that upgrades manufacturing compliance
Modernize banking compliance with VComply
Remove compliance risk from your non-profits
Effectively manage your higher education compliance and risk
Redefine healthcare compliance and risk with VComply
Build, boost your compliance in construction
Strengthen resilience for energy and utility companies
Turn risk into opportunities with F&B compliance software
Stay connected and grow alongside VComply
Stay informed on compliance, risk, audit, and policy management trends
Streamline work with comprehensive guides for seamless management
Navigate complex GRC challenges with valuable e-books
Discover user stories for valuable insights into user-experiences
Access comprehensive definitions and explanations for essential GRC terms
Gain a comprehensive understanding of the features, benefits, and capabilities
Discover insights from experts on the latest happenings in GRC
Learn tips, tricks, and insights to make compliance work for your organization through our expert webinars!
Utilize our go-to templates and checklists to help you stay compliant
Keep in sync with the latest changes by updated framework templates
Get compliance assistance through VComply compliance checklists
Download policy templates that you use to create guidelines and processes.
Discover the power of VComply through our detailed use case guides
Get to know what make VComply the best GRC platform on the market
Discover VComply's value, mission, and vision for better GRC future
Stay informed about VComply and GRC industrylatest updates
Join VComply, redefine compliance, unleash potential
Know about our partnership program
Get to know our board of advisors
Our legal terms of services and privacy policy
Stay up to date on the latest VComply news
VComply offers unparalleled Sales and Customer Support
Send us your sales queries and let us know your needs
Get 24/7 quick and dedicated support anytime
Lets get social
Follow us on LinkedIn for company updates
Join VComply on Twitter for live updates
One of the most prominent challenges organizations face today is operationalizing and managing compliance programs and holding stakeholders accountable. Given the complexity of the compliance landscape, professionals in this field have different views on the concept of “operationalizing compliance management”.
How do we operationalize compliance management? How can VComply help us in operationalizing compliance? Or what are the best practices for operationalizing compliance management? These are the questions most compliance professionals ask our compliance solution experts.
We wanted to clarify the concept of operationalizing compliance programs; hence, we organized an online webinar hosted by two of the most respected compliance experts in the field, Jennifer Code, SVP, Governance & Strategic Relationships at Synchrony, and Ella Conrad, Director of Compliance, Risk, and Quality Management at Planned Parenthood Gulf Coast. Harsh, CEO VComply also shared his insights on how his customers use VComply to operationalize compliance. The hosts also touched upon the balance between human and technological factors in compliance.
You can operationalize compliance by incorporating compliance processes into ongoing business processes and making it a part of everyday tasks. Integrating compliance into different lines in the business, combined with robust processes, standards, and policy awareness can help enhance your workforce’s accountability and ensure that you achieve your compliance goals.
Now, let’s dive into and understand what the webinar discussion is all about. Here’ is an abstract of the webinar:
Jennifer Code: What are the big challenges your customers are looking to solve for compliance automation?
Harsh: I think one thing that I’ve seen consistently come up and is on the top of the mind for most compliance officers that I’ve spoken to is how we get more consistency and visibility on compliance processes? How do we ensure we’re not missing out on all the important stuff while getting all day-to-day stuff done in our compliance program? How do we make sure that things don’t slip through the cracks? Some of the compliance officers still use spreadsheets and are unable to scale. What should be the right level of automation when setting up and operationalizing compliance processes? These are the concerns and challenges that are consistent across.
Jennifer Code: What are the internal and external regulatory and operational challenges?
Ella Conrad: Well, yes, the reality is that in some operational areas, there is just zero tolerance for non-compliance. The Board of Directors has a fiduciary responsibility to provide the appropriate oversight of compliance; therefore, having the ability to measure and report on the effectiveness of a compliance program is critical. Something as simple as missing the filing of a 990 on your tax return could result in a nonprofit organization losing their tax-exempt status, which you know could stop their operations.
Jennifer Code: What are the key factors for the rising need for automation in compliance?
Ella Conrad: Well, automating the assignment of the compliance responsibilities is the key. If someone who takes care of a compliance obligation moves on, that task needs to be done by someone. It’s hard to delegate responsibility manually or ask someone else to take care of it until that position is filled. So, in today’s age, especially as a result of the pandemic, we’ve learned, you know, in the age of “great resignation”, people are moving quickly. As a compliance professional, keeping your hands around everything and make sure that all the compliance obligations are done is time-consuming. So having an automated platform that can identify exactly who is responsible or who is in the chain of command and then routes or transfers the responsibility can take so much weight off of the compliance officer’s shoulders, just to be able to know that that’s taken care of and can be accessed with just a click of a button.
Jennifer Code: What are the prominent use cases for compliance automation?
Harsh: Just knowing what you need to be complying with and then having a person owning that process is the most important thing. In the entire realm of things, with a lot to be complying with in a short span, you can almost get lost in the thick of things. When you start with it, you will feel that compliance is like a maze where you are only trying to figure things out. Have I complied with this? Have I completed a federal reporting requirement? If you are not careful, you can get lost in the process. And the other thing is having a single source of truth for your entire compliance program. The critical factor is knowing where the evidence is and demonstrating you are compliant; how do you demonstrate you are compliant if you suddenly get audited by auditors or have an inspection come up. At that point, you can’t be looking through your email trails, looking at spreadsheets, or trying to find the evidence in some email that might be lost within the organization.
Jennifer Code: Ella, could you please explain your transformation from spreadsheets to an automated platform?
Ella Conrad: Let me talk briefly about how our compliance program has evolved. Like many of us, we developed a comprehensive Excel spreadsheet listing the things that needed to be done. We created a new sheet every year with responsibilities and the people responsible for accomplishing it. The spreadsheet is cost-effective, but it wasn’t particularly effective when reviewing historic data or finding documentation to confirm the completion of the responsibility. And there was no way to truly hold teammates accountable for timely and accurate completion of the requirements. So next, as we evolved, we moved to use a simple access database and created outcome variation forms so that teammates could attest to completing our responsibility and document when a corrective action plan is put in place. And again, the solution was cost-effective. However, this solution produced an abundance of electronic files, and it was so time-consuming for our teammates and for our compliance team to manage. So, we started looking for automated solutions.
Jennifer Code: How does VComply help in operationalizing and managing compliance well?
Ella Conrad: We took demos of a few platforms with varied capabilities, system requirements, and prices. VComply offered a simple, affordable solution that would provide automated emails, non-compliance notifications, and historic data at a glance easily. It provided the ability to organize responsibilities by individual categories -, responsibility and risk categories. It offered improved accountability for teams and individuals with due diligence scores and an individualized dashboard with monthly trending graphs and monthly non-compliance reports. And it’s easy to manage the changes and deactivation of users and responsibilities as of today with our organization having a head count of just under 200. We currently have 106 active Vcomply users. And that means that everything has been directly delegated to 100 and six of our approximately 200 teammates. And recently our senior leadership team decided to include each compliance report and due diligence score as part of the annual performance evaluation, which further strengthens our culture of compliance.
Jennifer Code: How hard is it to administer compliance using VComply?
Ella Conrad: Vcomply is incredibly easy to administer, so all it takes is the individual’s name in their email address to enter them into the system. What works well for that is once they are in the system, any responsibility can be assigned directly, regardless of which responsibility center it’s assigned. And then what’s also very useful and easy is a transfer of responsibilities, again, with turnover being what it is in this day and age, if a person or an individual has 15 responsibilities assigned directly to them, and then they leave the organization with a click of a button, and you just transfer it to another person or next up in the chain of command. And also, I’ll highlight here the automated notifications, so an individual is notified of it in its set setup specific to your organization or business entity. It’s automated, that’s what makes it so unique and useful.
As of today, our compliance platform has 488 active responsibilities, so over time again, people learn from their experience which all are the controls they really should be monitoring. Now regulations are getting stronger and stronger across the board and as a compliance professional, keeping your arms around who’s doing what and when it’s being done is really great. I can’t imagine walking into an organization that doesn’t have an online compliance platform management system. And people are constantly moving right now, making it harder and harder to keep tabs on who’s doing what and ensuring things are getting done. So, I think a compliance management platform is critical to ensuring that you’re complying with everything that needs to be complied with.
Harsh: When you’re looking to automate compliance, there’s a human aspect to compliance that can’t get automated, and there are things that they can get automated.? What’s the right level of automation to have in a place?
Jennifer Code: Yeah, it’s a tricky balance. I think it’s a business decision. Consider the human factor and have a system in place that helps you manage work well and automate the mundane tasks like following up, pulling data, and generating reports at the end of the quarter.
Explore what makes VComply a consistent G2 high performer in Compliance Management. Request your demo today and transform your approach.
Ready to set up a trial of VComply and automate your compliance process?